- Give your backup a name and select where you want to save it to, then click Save. Restore mailboxes in Outlook 2011 for Mac Step 1. Open Outlook 2011 for Mac. Click on the Tools tab and then select Import. Select the type of file you want to import and click the right arrow at the bottom of the window. In this example Outlook.
- The folder called Mailboxes is the main storage for your emails. You should copy this folder including all subfolders and files inside to the Windows PC and use it as the Source Folder for the Mac Mail to Outlook Converter. Take the following steps to open the folder where Mac OS X Mail v1 keeps your messages: Open Mac OS Finder application.
Is your Outlook Mailbox cluttered? Or do you experience Outlook Mailbox issues foe to excess cache or overused storage space? We’ve got you covered.
It is essential to keep your Outlook Mailbox clean. A cluttered inbox makes it difficult for you to identify important emails quickly.
The new Outlook doesn't support IMAP accounts. Microsoft is offering a new version of Outlook for Mac to customers, even though the new release doesn’t support some of the most. Outlook for Mac. Select File Import Select Outlook Data File and click the right arrow on the bottom right. Select Outlook for Mac Data File. When prompted, locate and select the.olm file that was archived in the past. Outlook will populate the inbox with the emails that were stored in the.olm file. Mac Mail stores emails in MBOX format. These files can be located by going to Library/Mail/V (n) directory of your Mac system. Here n represents a number (6 or lower) depending on your Mac OS version. Mail app also provides a native option to export mailboxes.
Also, you might miss essential emails when you receive them. This can be not very nice primarily if you use your Outlook Mailbox for business purposes.
Not to mention, excess Outlook cache can also slow down your mailbox and cause several issues.
Nevertheless, if your Outlook mailbox is cluttered, there is one thing you can do – clean it up.
Without further ado, let’s show you simple tips and tricks for cleaning up your Outlook Mailbox.
5 Steps total
Step 1: Delete Trash Mails
Deleted emails are moved to the trash folder. Although they are not in your inbox, they still retain space in your mailbox until after 30 days. However, you can delete these emails to clean your mailbox since you no longer need them.
● Launch ‘MS Outlook.’
● Click on ‘File.’
● Select ‘Info.’
● Click on ‘Cleanup Tools’
● Click on ‘Empty Deleted Items Folder’
Note: By applying these steps, all emails and other previously deleted files will be completely removed from your Outlook mailbox.
Step 2: Use Mailbox Cleanup Tool
The Mailbox Cleanup tool is a built-in cleanup tool on MS Outlook that completely clears unwanted files and emails.
Here’s how to use the Mailbox Cleanup tool:
● Click on the ‘File’ from the outlook menu
● Click on ‘Tools.’
● Click on ‘Mailbox Cleanup.’
● Select your preferred options
● Then, select ‘Run.’
● Wait for the cleanup process to be complete
Note: This tool will clean up your mailbox based on your preferred options.
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Step 3: Delete Large Mails/Files
To keep your mailbox clean, you should delete large mails and files. Besides, large emails and files can affect the performance of Outlook, thereby making it run slowly.
You can search for the “Large Mail” folder and access all large mails and files contained in your mailbox. From there, you can start the deletion process.
In some cases, the “Large Mail” folder may not exist; you will need to create it yourself. To do these, follow the steps below:
● Launch MS Outlook
● Navigate to the Folder Pane
● Right-click on ‘Search Folders’
● Select ‘New Search Folder’
● Select ‘Large Mail’
● Set the large mail file size (e.g., 2MB, 3MB)
● Then, click on ‘Finish’.
Note: MS Outlook will sort mails according to the stipulated size and include them in the Large Mail folder.
Step 4: Group Mails in Folders
You can clean up your Outlook Mailbox by grouping mails in various folders. By default, MS Outlook generates folders like inbox, outbox, sent, and draft. However, you can create more folders and move specific emails and files to a related folder.
Here’s how to create a mail folder in Outlook:
● Launch ‘Outlook.’
● Right-click on the ‘Folders List.’
● Click on the ‘Add folder’ menu.
● Enter the folder name
● Click ‘Enter.’
This will add a new folder to your folder list. Also, you can create as many folders as you want.
If you receive a mail and you want to move it from your inbox to any of the created folders, you should follow the steps below:
● Click on the mail
● From the Outlook ribbon, click on ‘Move.’
● Select the destination folder from the list of folders (If not listed, click on Other Folder to locate it)
● Click ‘OK.’
Step 5: Use Stellar Toolkit for Outlook
Stellar Toolkit for Outlook is an 8-in-1 software suite that is applicable for cleaning up Outlook mailboxes. It is an ideal software suite for MS Outlook users due to its fully-featured tools.
Here’s what to expect with Stellar Toolkit for Outlook
● MS Outlook Mailbox clean up (junk and duplicate emails removal)
● Repair of corrupt Outlook PST file
● OST-to-PST file conversion
● Multiple PST file merge
● PST file Splitter
● PST file password recovery
● Email and Outlook data recovery
Furthermore, Stellar Toolkit for Outlook supports Microsoft Office versions from 2003 to the latest version. Interestingly, it also connects to Office 365. For more details:
Any tips we mentioned above are ideal for cleaning up your Outlook Mailbox. This will enable you to run your mundane email management tasks without running into issues.
Conversely, you can make use of Stellar Toolkit for Outlook for a streamlined mailbox cleaning process. This automated tool will save you time, effort, and also produces a better result.
Summary: In this blog, we’ve explained the procedure to export Apple Mail mailbox data to Outlook for Windows. You’ll find a manual workaround to export mailboxes from Apple Mail to Outlook and an automated way to easily convert Apple Mail’s MBOX file to PST file.
Microsoft Outlook for Windows offers various impressive features that make it a preferred email client for many users. Besides, there are many other reasons that prompt the users to migrate to MS Outlook for Windows from macOS-based Apple Mail. However, it’s not easy to export mailbox data from Apple Mail to MS Outlook. This is because Apple Mail database file (MBOX) is not compatible with MS Outlook, which supports PST file format. Therefore, to export Apple Mail mailbox to MS Outlook, you need to convert the MBOX file to PST format.
Let’s delve deeper into how to export Apple Mail data to MS Outlook for Windows:
Methods to Export Apple Mailbox to MS Outlook for Windows
Before proceeding further, you need to export the Apple Mailboxes to MBOX file format. To do so, follow these steps:
- Open Mail on your Mac and select the required mailboxes.
- Select Mailbox > Export Mailbox
- Create a new folder or pick an existing folder where you want to save the mailbox data, and click Choose.
The mailbox data will be saved in .mbox files in the selected folder. Now copy these .mbox files and transfer them to Windows PC where you want to import them into Outlook.
Method #1: Export MBOX Files by Using Eudora
Note: This method works for MS Outlook 2010 and 2007 versions only.
Step 1: Transfer Apple Mail File (.mbox) to Eudora
- Install Eudora software on your Windows system and transfer the Apple Mail .mbox file to the system.
- Rename the .mbox file to .mbx file.
- Move the .mbx file to this location:
C:Documents and SettingsApplication DataQualcommEudora
- Launch Eudora and double-click .mbx file to configure it for Eudora.
- Close Eudora.
Step 2: Import Mailboxes from Eudora into Microsoft Outlook
Types Of Outlook Mailboxes
- Launch Outlook and go to File > Open & Export > Import and Export.
- Select Import Internet Mail and Addresses and click Next.
- Select Eudora (Pro and Light) 2.x, 3.x, 4.x.
- Make sure Import Mail checkbox is selected, and click Next.
Browse for Folder window will open.
- Click Eudora mail folder and click OK to start importing the mailbox.
Limitations of the Manual Method
Though this manual method can export the Apple Mail data to MS Outlook, it however has some limitations:
- It is tedious and time consuming. It requires you to install Eudora and perform a series of steps to execute the export process.
- With so many steps involved, there are chances of errors that may result in loss of mailbox data.
- This method doesn’t work for Outlook 2013, 2016, and 2019.
Method #2: Use MBOX to PST Converter Tool
To overcome the hassle of manual efforts and to save time, use an automated MBOX to PST converter tool such as Stellar Converter for MBOX for exporting Apple mailbox to Outlook. The software easily converts all Apple Mail items such as mail, journals, drafts, calendar entries, etc. to Outlook importable PST format in a few clicks. You can also export mailbox items selectively by using advanced filters.
Steps to convert MBOX to PST by using the software:
- Download, install and launch the software.
- In Select MBOX window, select Apple Mail in Email Client drop-down list.
- Click Select File or Select Identity and enter the location of the file you want to convert.
- Click Convert to initiate the conversion process.
After the conversion process is completed, list of the mailbox items appears in a tree format on the left pane.
- Click Save Converted File in File menu to save the mailbox in PST format.
- In Save As window that appears, select New PST and click Next.
- When prompted to Choose Destination, click Browse and enter the location where you want to save the PST file.
Where Is Outlook For Mac Mailboxes Savers
Note: You can also select Existing PST if you want to save the mailbox data into an existing PST file.
- After the files are saved, the Selected Items Converted and Saved Successfully message box will appear. Click OK.
Now, you can import the converted PST file into your Outlook application by using the Import/Export wizard.
If you want to access your Apple Mail data in Windows Outlook, you have to convert Apple mailbox database (MBOX) to Outlook importable PST format. Since there is no direct way to convert MBOX file to PST, you need to use a reliable MBOX to PST converter such as Stellar Converter for MBOX. This software can convert multiple MBOX files and saves the converted data to a new or existing PST.